The program is an email archive system that allows an organization to store emails in the secure DocFinity repository and locate them using one of the retrieval options available. The program's ability to index emails is not limited to the traditional fields like date, time, and sender. The email's header information, both custom and standard, can also be used for indexing, allowing users more ways to store and retrieve emails. This enhancement provides more functionality, enabling emails to be associated with other documents, based on their content. The system administrator sets the indexing criteria in advance, so emails are automatically indexed behind the scenes.
Additionally, the new Email Manager allows administrators to set up rules regarding what emails are stored and indexed. This enables the system to conserve storage space by rejecting spam and other messages of little or no importance. New features enable the administrator to set up whitelists and blacklists to authorize or reject all emails matching those on the list. The new Email Manager is written in Java, allowing it to operate on any platform. A single installation of Email Manager can monitor multiple email addresses on multiple mail servers and apply indexing for each address. It works with POP3 and IMAP email servers and their secure versions.